Describe your carrier network and review process. Makeform builds a carrier application form for contacts, authority, insurance, equipment, lanes, documents, and routing.
Route carrier applications to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a workflow, edit the prompt, or send it to the builder. Tailor the example fields to your review process.
Audience
Motor carriers applying to a freight broker network
Format
Detailed application with document uploads
Prompt size
331 chars
Example form structure
Detailed application with document uploads
Company identity and primary contacts
MC and USDOT numbers
Equipment types and fleet counts
Preferred lanes and operating regions
Upload insurance and company documents
Suggested routing tags
Authority review
Insurance follow-up
Ready for setup
Ask separately for legal company name, DBA, MC number, and USDOT number so reviewers can compare each value with the documents the carrier uploads.
Step 1
Apply
carrier submits company, authority, and contacts
Step 2
Document
insurance, tax, and authority files arrive together
Step 3
Review
broker checks details and requests missing items
Step 4
Route
qualified capacity reaches the right lane team
Why use an application form
One structured application keeps authority numbers, insurance files, and equipment details in a consistent review packet.
Keep identity, contacts, authority, payment details, capabilities, and files in one submission.
Show reefer temperature questions only for refrigerated carriers and open-deck securement questions only when a relevant trailer is selected.
Tag applications by equipment, region, or status and route them to the responsible team.
Built around brokerage workflows
Adapt one core application to the freight your brokerage covers.
Legal name, DBA, addresses, MC and USDOT numbers, contacts, and operating history.
Agency and producer contacts, policy numbers and dates, stated coverage amounts, and certificate uploads organized for review.
Power-unit and trailer counts, equipment types, dimensions, accessories, cargo capabilities, tracking options, and availability.
Separate dispatch, after-hours, billing, and claims contacts for clear follow-up.
Carrier intake workflow
Generate, tailor, publish, and route every response through one intake path.
List carrier types, authority and insurance details, equipment, and service areas.
Add your equipment vocabulary, required documents, lane regions, reference questions, and conditional sections for reefer, flatbed, hazmat, or expedited capacity.
Share one application link and configure email or Slack notifications so new carrier packets do not wait unseen in a general inbox.
Spot blanks, expired dates, and missing uploads, then track each internal review status.
Form vs email vs document
The intake method determines whether reviewers receive a consistent packet or another attachment hunt.
Field guide
Build the application around the decisions your carrier team makes. These six sections turn a general inquiry into a packet that can be checked and routed.
Company profile
Collect legal name, DBA, addresses, entity type, tax ID, operating history, and owner contact in separate fields.
Operating authority
Use separate fields for MC and USDOT numbers. Ask for authority type, active-since date, classifications, and supporting files. Your team still performs its normal checks.
Insurance
Ask for agency contacts, policy IDs, reported amounts, and effective and expiration dates. Reviewers can compare these with the uploaded certificate.
Equipment
Use checkboxes and numbers for tractor and trailer counts, types, dimensions, accessories, team drivers, tracking, and specialized capabilities.
Geography and lanes
Collect home terminals, operating regions, preferred origins and destinations, regular lanes, relevant border capability, notice needed, and excluded areas.
Documents and handoff
Group and label requested uploads such as W-9, insurance certificate, authority file, equipment list, and references. Add certification and status fields without implying approval.
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Open toolFAQ
Practical answers for freight brokers replacing email-based carrier intake with a structured application.
It is an intake for collecting a trucking company's identity, contacts, authority identifiers, insurance, equipment, service areas, lanes, and documents. It creates a consistent packet; it does not approve or verify a carrier.
Collect company name, DBA, addresses, contacts, MC and USDOT numbers, tax details, authority type, insurance and dates, equipment counts, regions, lanes, tracking, availability, and requested uploads.
Yes. Add separate upload fields for the W-9, insurance certificate, authority document, equipment list, and other requested materials. Clear labels and required settings reduce incomplete submissions.
Yes. Equipment choices can reveal conditional sections: temperature and washout questions for reefer carriers or dimensions, securement gear, and oversize experience for flatbed carriers.
No. The form organizes information for review. Your brokerage decides what to check, which documents and dates it requires, and whether the carrier fits its process before setup or load assignment.
Yes. Makeform provides unlimited free forms and responses, so you can generate, edit, publish, and collect carrier applications without a response cap. A paid tier is available to remove the Makeform badge.
Send notifications to email or Slack, sync answers to Google Sheets, or connect Zapier. Equipment, region, lane, and status fields help direct applications to reviewers.
Yes. Edit requested documents, insurance questions, equipment, or lanes. Keep dates structured, label applicant-reported information, and apply your current review process.
Replace scattered carrier emails with one intake path.
