Describe your auction or procurement event. Makeform builds a bidder registration form for contacts, bidder type, documents, payment setup, acknowledgments, and review.
Route bidder registrations to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a prompt, adjust the rules, or send it to the builder. Each sample shows a practical registration structure.
Audience
Individuals and dealers registering before a live sale
Format
Pre-registration form with deposit and bidder number review
Prompt size
291 chars
Example form structure
Pre-registration form with deposit and bidder number review
Bidder name and contact details
Individual or dealer?
Identity and dealer documents
Preferred payment method and deposit
I acknowledge the auction terms
Suggested routing tags
Pending review
Deposit received
Bidder number assigned
Separate the bidder's public display name from the legal or business name used for invoicing and review.
Step 1
Register
identity, contacts, bidder type, and event
Step 2
Review
documents, deposit, and requested threshold
Step 3
Assign
status, bidder number, and access details
Step 4
Bid
approved bidder enters the sale or solicitation
Why register bidders first
Capture the information needed before assigning a paddle, enabling an account, or accepting a supplier response. Conditional branches keep intake relevant.
Keep identity, contacts, event reference, files, and acknowledgments in one submission.
Show dealer, supplier, or guest-pairing fields only when relevant.
Track review, deposit or threshold status, and assigned bidder number.
Built for different bidding workflows
Choose a starting flow, then edit fields, documents, payment steps, and routing.
Pre-register bidders, request relevant files, note deposits, and prepare paddle numbers.
Collect account, category, threshold, billing, and notification details.
Connect profiles to tickets, guest pairs, receipts, and item pickup.
Register supplier identities and contacts against the correct solicitation.
Registration workflow
Generate the form, adapt its logic, and route submissions to reviewers.
Name the opportunity, audience, fields, files, deposit step, and acknowledgments.
Separate bidder-type paths and distinguish required items from optional preferences.
Notify reviewers and route responses with a consistent pending status.
Record the outcome and assigned bidder number or supplier reference.
Form vs email vs door-side clipboard
The important difference is not paper versus screen. It is whether every bidder supplies the same usable information and staff can see what still needs review.
Field guide
Use these six groups as a checklist, then adapt them to your review process.
Identity and contact
Separate the bidder's contact and display name from the legal business identity used for records.
Event or solicitation
Use a fixed event, catalog, or request reference so staff do not interpret free text.
Supporting information
Show uploads by bidder type, label accepted formats, and explain what reviewers need.
Payment and deposit
Collect billing, method, deposit, or remittance details through fields suited to the workflow.
Acknowledgments
Place each rule beside its checkbox and separate optional communications from required acknowledgments.
Internal review
Track review, missing information, deposit status, and bidder assignment after submission.
Related tools
Connect bidder intake with consignment, bid requests, proposals, payment authorization, vendor applications, and supplier onboarding.
Collect item, seller, reserve, and intake details for the other side of an auction catalog.
Open toolStructure the pricing, approach, schedule, and attachments submitted after bidder registration.
Open toolGather project requirements before inviting contractors to prepare their bids.
Open toolCreate a separate authorization step when the auction's payment workflow calls for one.
Open toolReview event vendors with a purpose-built application instead of mixing them into bidder intake.
Open toolMove approved procurement suppliers into a consistent onboarding handoff.
Open toolFAQ
Practical answers for auction teams, event organizers, and procurement offices preparing bidder intake.
It collects identity, contact, opportunity, payment or remittance details, files, and acknowledgments before bidding. Auction and procurement teams use it as a consistent intake record.
Include name, contact, billing address, bidder type, sale reference, channel, and rules acknowledgment. Add conditional documents, shipping, deposit, payment, or threshold fields as needed.
Yes. Branch on bidder type. Individuals see personal and billing fields; businesses see legal name, representatives, finance contact, registration details, and relevant uploads.
Collect only needed billing, method, deposit, or remittance details. Use a dedicated payment step for card entry, never an ordinary short-answer field.
Yes. Show uploads conditionally by bidder type. Explain each file's purpose, accepted formats, required status, and follow-up process.
Add an internal review step. Track status, confirm deposits or files, record the bidder number in your workflow, and send it to the bidder.
Yes. Makeform provides unlimited free forms and responses, so you can generate, edit, publish, and collect bidder registrations without a response cap. A paid tier is available to remove the Makeform badge.
Yes. Add a required event or solicitation selector and route by that value. Before reuse, archive old choices and update deadlines, deposits, files, and acknowledgments.
Prepare the bidder queue before bidding starts.
