Describe your journal and submission policy. Makeform builds an author declaration form for originality statements, contributor roles, conflicts, funding, approvals, and acknowledgments.
Send declarations to Google Sheets, Slack, and Zapier.
Sample prompts for the builder
Choose a prompt, adapt it to your policy, or send it to the builder. The structure is an example, not a completed declaration.
Audience
Corresponding authors submitting original research
Format
Structured declaration with contributor roles
Prompt size
289 chars
Example form structure
Structured declaration with contributor roles
Manuscript title and submission ID
Corresponding author and co-authors
Contributor roles by author
Any conflicts of interest to disclose?
Declaration acknowledgment
Suggested routing tags
Complete declaration
Conflict disclosed
Needs author follow-up
Ask for roles by author so editors can distinguish methodology, analysis, drafting, and review contributions.
Step 1
Identify
manuscript, submission, and author record
Step 2
Declare
originality, roles, funding, and interests
Step 3
Review
conditional details and missing responses
Step 4
Route
editor receives a structured declaration
Editorial intake
Keep manuscript identity, authorship, disclosures, and acknowledgments together instead of assembling answers from attachments.
Pair the submission ID with the corresponding author's response as a distinct editorial record.
Collect each author's affiliation and roles in a repeatable format.
Reveal specific follow-up fields for conflicts, funding, prior versions, or third-party material.
Fit the publication
Keep shared fields, then tailor declarations to each article type.
Roles, funding, data availability, conflicts, originality, and version approval.
Originality, related work, author identity, funding, and conflicts.
Add issue, guest editor, invitation, and relationship details.
Connect acceptance ID, track, final files, approval, and permissions.
Build the workflow
Describe the requirements, inspect the fields, and publish alongside submission.
Name the article types, author roles, disclosures, approvals, and identifiers.
Paste journal wording, require essential answers, and add conditional detail fields.
Preview no-conflict and disclosed-conflict paths for missing details.
Share with authors, notify editors, and match responses by submission ID.
Structured form vs document
A form turns each required statement and disclosure into a response connected to the submission.
Field guide
Start with these six sections, then insert your publication's wording.
Submission identity
Use identifiers that connect the response to the correct files. Submission IDs remain useful when titles change.
Author roster
Separate the corresponding author from the complete roster so editors can compare names and affiliations with manuscript metadata.
Contributor roles
Use role checkboxes per author, with space for unlisted contributions. The form records reports for editorial evaluation.
Originality and status
Present statements separately and request details about prior versions, preprints, translations, or related manuscripts.
Interests and support
Separate conflicts from funding, then request the organization, relationship, reference, and explanation when applicable.
Approvals and acknowledgment
Record version approval, corresponding-author name, date, and acknowledgment without claiming independent verification.
Related tools
Connect author declarations with abstract intake, contributor information, peer review, disclosures, and other submission steps.
Create a focused disclosure form when interests need a separate editorial review path.
Open toolCollect titles, abstracts, topics, author details, and files before editorial screening.
Open toolGather consistent biographies, affiliations, identifiers, and profile information from contributors.
Open toolStructure reviewer comments, recommendations, and confidential notes for the editor.
Open toolCollect requests involving reuse of journal material and the details needed for follow-up.
Open toolCreate a broader intake workflow for files, metadata, author contacts, and editorial routing.
Open toolFAQ
Practical answers for journal editors designing a consistent declaration step.
An author declaration form records manuscript identity, authors, roles, originality and submission-status statements, conflicts, funding, relevant permissions, and version approval.
Include submission ID, author roster, affiliations, roles, journal statements, conflicts, funding, related work, third-party material, and version approval. Add review, registration, or data questions when relevant.
Yes. Repeat name, affiliation, and role fields per author, or map names to roles in one section. Explain unlisted contributions and who submits for the group.
Use the journal's disclosure wording. A reported interest can reveal fields for organization, relationship, dates, and explanation, then route the response for editorial review.
No. It records what an author declares; it does not verify originality, identity, contribution, permissions, or policy fulfillment. Editors still apply their review process.
Yes. Article type can reveal relevant sections. Research may need funding, data, registration, and review references; commentary may use a shorter declaration.
Yes. Makeform provides unlimited free forms and responses. Generate, edit, publish, and collect declarations without a response cap; paid service only removes the Makeform badge.
Require submission ID and title, include both in notifications, and use the same identifier in the journal's submission system. Define who checks mismatches.
Make every declaration reviewable.
