Describe available equipment and approvals. Makeform creates an asset request form with requester details, item choices, justification, location, urgency, and review fields.
Send asset requests to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a prompt, adapt it to your inventory and approvals, then send it to the builder.
Audience
Managers equipping incoming employees
Format
Provisioning request with item choices
Prompt size
347 chars
Example form structure
Provisioning request with item choices
Employee, role, department, and manager
Start date and needed-by date
Which equipment is required?
Laptop profile and software
Work location or shipping address
Suggested routing tags
IT equipment
Facilities assets
Manager review
Ask for work location and needed-by date separately so fulfillment can route stock.
Step 1
Request
employee, asset, quantity, location, and date
Step 2
Review
manager checks need, budget, and priority
Step 3
Fulfill
IT or facilities assigns and delivers the item
Step 4
Record
asset tag, recipient, and handoff stay together
Why use one request form
Chat and email requests often omit location, required date, or approval context. A structured form gives fulfillment teams a consistent record.
Use dropdowns and checkboxes for approved laptops, accessories, furniture, tools, and access items.
Department, site, category, urgency, and cost center help route requests to the correct queue.
Keep the need, decision, asset tag, delivery details, and fulfillment notes in one submission.
Requests across the workplace
Create a focused form for each request path, or use conditional questions to show the right details after an employee selects a category.
Laptops, monitors, phones, accessories, software needs, device profiles, and replacement reasons.
Furniture, keys, access cards, room equipment, delivery locations, and installation requirements.
Role, start date, work arrangement, shipping address, and a consistent bundle for each new employee.
Project, site, sizes, compatibility, quantities, and assignment details for field teams.
Request workflow
Turn your catalog and approval rules into a clear employee form.
List requestable assets, category-specific details, and record recipients.
Add approved items and reveal sizing, shipping, software, or damage fields when relevant.
Share the form and notify the team reviewing requests.
Add the decision, asset tag, delivery date, and handoff notes.
Form vs email vs spreadsheet
Employees need a clear intake path that gathers required details before work begins.
Field guide
The best fields reflect the decision, fulfillment, and asset-record steps behind the request. Use these six groups as a practical starting structure.
Requester and recipient
A manager may submit for someone else. Capture both identities so questions, delivery notices, and ownership records reach the right people.
Asset specification
Turn your supported catalog into clear options. Gather quantity and configuration without inviting a vague shopping list.
Need and priority
Pair a needed-by date with business impact so reviewers can distinguish planned onboarding from work-blocking replacements.
Location and delivery
Office, remote, and field recipients need different handoffs. Ask for location and a delivery contact.
Approval and funding
Review may differ by asset type or value. Collect routing facts at intake and keep approval fields separate.
Fulfillment and assignment
Record what was issued, when it changed hands, and which inventory identifier belongs to the recipient.
Related tools
Build adjacent forms for checkout, transfers, inventory, IT service, and maintenance.
Record issue dates, returns, and recipients for shared assets.
Open toolDocument assets moving between employees, departments, or sites.
Open toolCapture identifiers, locations, status, and ownership.
Open toolRoute access, software, hardware, and service needs.
Open toolRoute reported faults and repair details to maintenance.
Open toolFAQ
Practical answers for IT, facilities, operations, and workplace teams building a consistent employee request path.
Employees or managers use it to request company equipment or workplace items. It records the recipient, item, reason, needed-by date, location, and approval context. Teams can add the decision, asset tag, status, and delivery notes.
Include requester, recipient, department, manager, location, asset category, item, quantity, justification, priority, needed-by date, and delivery needs. Add a cost center when relevant. For replacements, collect the current asset tag, issue, and support ticket.
Yes. Start with a category question, then show conditional sections. Laptop requests can reveal accessories and software; furniture can reveal room, assembly, and ergonomic needs. Separate forms may suit teams with unrelated intake paths.
Show replacement fields for lost, damaged, faulty, or aging assets. Ask for the asset tag, problem, business impact, support ticket, and useful photos. Clarify whether the current item will be returned or kept during repair.
Collect manager, department, site, category, cost center, and urgency. Send submissions to an inbox or connected workflow. Keep reviewer fields for the decision, reviewer, date, alternative, and decline reason.
Yes. Makeform supports unlimited free forms and responses, so you can generate, edit, publish, and collect requests without a response cap. The paid tier removes the badge.
Yes. Add uploads for damage photos, specifications, measurements, or supporting documents. Explain what reviewers need and show uploads conditionally, keeping ordinary requests quick.
Record the issued item, asset tag or serial number, fulfillment owner, handoff date, and delivery notes. Copy final fields into your asset register. Use checkout or transfer forms when custody changes.
Replace scattered equipment requests with clear intake.
