Describe your process and build an apartment turn checklist staff can complete from a phone. Track cleaning, repairs, photos, and final inspection.
Route completed turns to Google Sheets, Slack, and Zapier.
Sample prompts for the builder
Choose a starting point, edit the prompt, or send it to the Makeform builder.
Audience
Maintenance technicians preparing a vacant unit
Format
Room-by-room mobile checklist with photos
Prompt size
351 chars
Example checklist structure
Room-by-room mobile checklist with photos
Property, unit, technician, and target date
Kitchen, bathroom, and room checks
Does this item need repair?
Repair photo, priority, and assignee
Turn status and technician sign-off
Suggested routing tags
Ready for inspection
Repair required
Vendor follow-up
For failed items, request a photo, owner, and target date so each problem becomes an actionable repair.
Step 1
Walk
inspect the vacant unit and document condition
Step 2
Assign
route cleaning, repairs, and vendor work
Step 3
Complete
record tasks, materials, and photos
Step 4
Approve
finish quality control and mark rent-ready
One record for every turn
Give every technician the same scope and managers a record of what passed, failed, and remains open.
Group checks by room and system so routine tasks stay visible during a rushed turn.
Failed checks can reveal scope, priority, assignee, materials, and due-date fields.
Keep before and after images with the damage or repair record.
Fits your operating model
Edit tasks, statuses, and responsibility fields around your portfolio's turn standards.
Give technicians a phone-friendly list for inspections, repairs, and completion evidence.
Capture vendor, scope, visit date, completion, and review status.
Show relevant rooms and inventory for each floor plan.
Keep open exceptions visible before rent-ready approval.
Build your workflow
Describe your task groups, exception rules, and approval handoff, then test the form with a realistic vacancy.
Name the unit types, rooms, systems, cleaning tasks, trades, and final checks.
Set required items and reveal issue details only after a failed check.
Submit damage, blocked work, vendor work, and a clean pass.
Send the link to staff and notify the manager who monitors turns.
Checklist approaches
An online form can capture each failure, its evidence, owner, and final status.
Field guide
Use these six sections as a practical starting point, then add the property-specific finishes, equipment, access rules, and approval steps your team needs.
Unit and schedule
Add enough context to route the work and measure readiness.
Cleaning
Group cleaning by room and allow complete, needs attention, damaged, or not applicable.
Repairs
Conditional fields keep normal checks short and document exceptions.
Systems and safety
Use pass, fail, or not-applicable choices for installed equipment.
Condition and inventory
Record finishes, appliances, supplied items, and supporting photos.
Quality control
Track technician completion and manager readiness as distinct states.
Related tools
Use related Makeform tools for resident condition records, maintenance intake, detailed property inspections, and work-order handoffs.
Capture a resident-facing baseline for rooms, fixtures, appliances, and existing damage at move-in.
Open toolGive residents a clear list of cleaning, key return, belongings, and departure tasks before the turn starts.
Open toolBuild a broader property condition inspection for units, buildings, shared areas, and follow-up items.
Open toolCollect resident-reported issues, access details, urgency, descriptions, and supporting photos.
Open toolConvert defined repair scope into an assignment with owner, schedule, materials, status, and completion notes.
Open toolRecord manager review for proposed work, costs, vendor details, timing, and approval decisions.
Open toolFAQ
Practical answers for property managers setting up a consistent make-ready workflow between tenants.
It is the record staff use to prepare a vacant unit for the next resident. It covers condition, cleaning, repairs, systems, appliances, keys, photos, open work, inspection, and readiness.
Include unit, dates, staff, task status, repair scope, priority, owner, materials, vendor, photos, utilities, access, exceptions, final status, and sign-off. Add not-applicable choices so blanks are unambiguous.
Yes. Share the form link so technicians or cleaners can enter updates and photos while walking the unit. Group short task labels by room or trade and show failure questions conditionally.
Yes. A failed or damaged choice can reveal photo, description, priority, owner, and target-date fields. Request an after photo when work is complete.
For each exception, collect the responsible trade, person or vendor, visit date, scope, and status. Role and visit-type choices can reveal the relevant sections.
It can capture scope, priority, owner, work-order reference, target date, and status. For repeated updates by several people, describe the workflow and test its routing with your operating tools.
Yes. Makeform supports unlimited free forms and responses, so you can generate, edit, publish, and use the checklist without a response cap. The paid tier removes the Makeform badge.
Use your property's turn standard. Confirm required tasks, record exceptions and owners, check keys and utilities, add the inspection date, and ask the reviewer to select a status and sign off.
Make every vacant-unit handoff visible.
