Describe the role. Makeform turns your criteria into an online application with candidate details, work history, software skills, availability, and resume uploads.
Send applications to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a scenario, adjust its details, or send the example prompt to the Makeform builder.
Audience
Applicants supporting a busy office team
Format
Application with experience, skills, and resume upload
Prompt size
307 chars
Example form structure
Application with experience, skills, and resume upload
Name, email, phone, and location
Describe your administrative experience
Which office tools do you use?
Start date and weekly availability
Upload your resume
Suggested routing tags
Meets core criteria
Needs review
Interview shortlist
Ask for job-related examples instead of relying only on self-rated skills.
Step 1
Define
role duties, schedule, and required skills
Step 2
Collect
candidate details, experience, and resume
Step 3
Screen
compare consistent answers to job criteria
Step 4
Shortlist
route qualified applicants to interviews
Why use a role-specific application
A resume provides history. A focused application also captures availability, software familiarity, and examples tied to the daily work of your open role.
Every applicant answers the same required questions, making missing experience or availability easier to spot during an initial review.
Ask about calendars, spreadsheets, correspondence, phones, travel, and document management instead of using one vague office-skills question.
Structured submissions and resumes let hiring teams tag and route candidates without searching email threads.
Adapt it to the workplace
Choose the scenario closest to your vacancy, then edit duties, required experience, working hours, and screening questions in the builder.
Capture document preparation, data entry, scheduling, supply coordination, software skills, and dependable weekday availability.
Focus on complex calendars, meeting logistics, travel, expenses, professional correspondence, and careful information handling.
Screen for customer-facing communication, phone handling, visitor coordination, languages, and the shifts the desk needs covered.
Ask about time zones, async communication, cloud tools, independent prioritization, workspace readiness, and overlapping work hours.
Application workflow
Build the form around the actual position, publish one application link, and review complete submissions against the same criteria.
Give Makeform the core duties, workplace or remote setup, schedule, required experience, preferred skills, and materials candidates should attach.
Review generated questions, remove anything unrelated to the role, mark essential answers required, and add conditional follow-ups where useful.
Add the link to the job listing or careers page. Applicants can complete the form and upload their materials from a phone or computer.
Notify the hiring contact, send structured answers to Google Sheets, and use internal tags to keep new, reviewed, and shortlisted applications distinct.
Form vs email vs generic template
Collect role-specific information for a useful first review without making candidates repeat their resume.
Field guide
These six sections provide structured details while leaving room for candidates to explain relevant experience.
Candidate basics
Use separate fields so contact information stays readable in submissions and exports.
Experience
Let the resume carry the chronology while the form surfaces directly relevant experience.
Tools & documents
Name your workplace systems so candidates can distinguish direct experience from transferable skills.
Job scenarios
Keep one scenario brief and based on routine work rather than a large project.
Schedule & logistics
Ask only for scheduling details relevant to how and where the job is performed.
Files & references
Explain which uploads and reference details are required now versus later.
Related tools
Connect applications with resume collection, interview scheduling, evaluation, and onboarding forms.
Collect leadership and office-management experience for a more senior administrative opening.
Open toolCreate a broader application flow that can support multiple kinds of vacancies.
Open toolGather structured contact, background, and availability details from prospective hires.
Open toolCentralize resumes and basic candidate information for an existing hiring process.
Open toolCollect candidate time preferences and coordinate the next stage using a historical live tool.
Open toolGive interviewers a consistent place to record job-related observations and recommendations.
Open toolFAQ
Practical answers for employers building a focused and manageable candidate intake process.
It collects contact details, relevant work history, office software skills, availability, references, and document uploads in one structured submission.
Ask about calendars, correspondence, spreadsheets, document organization, communication, workplace tools, availability, and start date. Add one short scenario tied to a routine duty.
Usually. The form standardizes key answers while the resume provides fuller history. Use form questions to surface the experience and logistics needed for review.
Yes. Executive support can emphasize calendars and travel; reception can cover visitors and phones; remote support can cover time zones, cloud tools, and independent prioritization.
Yes. Add uploads for a resume, cover letter, or relevant sample. Label required files and formats, and request samples only when they help assess advertised duties.
Map consistent required fields to job criteria, route submissions to one queue, and use agreed tags such as new, reviewed, and interview shortlist.
Yes. Makeform provides unlimited free forms and responses. The paid tier removes the Makeform badge.
Applications arrive in your Makeform inbox with answers and files. You can also connect Google Sheets, Slack, or Zapier for review routing.
Turn your job criteria into a clear application.
